Using Word 2000 to Edit and Proof Reports
- After typing the document, the student or teacher needs to submit their file to the person proofing the paper via email or floppy disk.
- Open the document.
- Go to View => Toolbars => Reviewing
- This will activate your Reviewing toolbar.
- Before you begin editing, click the Track Changes button.
- Begin editing. Deleted words appear with a strikethrough. New words appear in a new color. You can also highlight words with the highlighter tool.
- You can also add comments by selecting a word and clicking the Insert Comments button. This will highlight the word. When the cursor is moved over the word, a message will pop up.
- When you are finished proofing the paper click the Save Version button. Send the paper back to the author.
- Open the edited document and make sure the Reviewing toolbar is turned on.
- Check the changes made and if you like them, highlight the changes and click the Accept Change button.
- For any changes you don’t want to keep, highlight the changes and click the Reject Change button.
- When you are finished uncheck the Track Changes button and save your document.